(Requests for Quotations)
Shopping for Goods – Notebook computers for distance learning for teachers and students in the primary and general secondary education
Project Title: Moldova Education Reform Project (MERP)
Date: August 20, 2020
Source of Funding: Credit No. 6181-MD
Contract Ref: MD-MOED-188349-GO-RFQ
To: Suppliers of IT equipment
Dear Supplier,
1. You are invited to submit your price quotation(s) for the supply of the following items:
(i) Notebook computers
2. Price quotations will be evaluated and contract awarded to the firm offering the lowest evaluated total cost.
3. Your price quotation [1]
in the requested form attached shall be submitted electronically (by email) or in hard-copy (printed) at the following address:
Attention: Sergiu Harea
Address: 180 Stefan cel Mare str.
Floor 13, room 1307
City: Chisinau; ZIP Code: MD-2012
Country: Republic of Moldova
Telephone: +373-22-23-25-02
Email address: merp@mecc.gov.md copy to cezar.captaciuc@gmail.com;
The Terms and Conditions of Supply and Forms can be downloaded here: FORMS
4. The deadline for receipt of your quotation (s) by the Purchaser at the addressed indicated in this paragraph: September 7, 2020, 11:00 AM, local time.
5. Your quotation in English should be accompanied by adequate technical documentation and catalogue(s) and other printed material or pertinent information for each item, including names and addresses of firms providing service facilities in Republic of Moldova.
6. Your quotation(s) should be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply is an integral part of the Contract.
(i) PRICES: The CIP prices (according to Incoterms 2010) should be quoted in local or any currency but no more than three foreign currencies. for the Total Cost at final destination Storehouse of the state enterprise “Mold-Didactica”, 16/1 Socoleni str, Chisinau, Republic of Moldova, and includes inland transportation and insurance, loading and unloading. excepting VAT and customs.
!NOTE!: The Goods (Works, Services) imported or procured under the Moldova Education Reform Project, Credit no. 6181-MD are exempt from VAT with the right of deduction, exempt from excise duties, payment of customs duty, tax for carrying out customs procedures, tax for goods that, in the process of use, cause environmental pollution, as per the Government Decision of the Republic of Moldova no. 246 as of April 08, 2010 (http://lex.justice.md/md/334259/).
(ii) EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of the total price at final destination as per para. 2 above.
In evaluating the quotations, the Purchaser will determine for each bid the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:
(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
(b) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
(c) if a Supplier refuses to accept the correction, his quotation will be rejected.
(iii) AWARD OF PURCHASE ORDER: The award will be made to the bidder offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.
(iv) PERFORMANCE SECURITY: Within fourteen (14) days of the receipt of notification of award from the Purchaser, the successful Bidder shall furnish the Performance Security that shall be 3% of the Contract, using for that purpose the attached Performance Security Form or another Form acceptable to the Purchaser. The Performance Security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to the Purchaser;
Failure of the successful Bidder to submit the above-mentioned Performance Security or sign the Contract shall constitute sufficient grounds for the annulment of the award of the Quotation. In that event the Purchaser may award the Contract to the next lowest evaluated Bidder, whose Quotation is substantially responsive and is determined by the Purchaser to be qualified to perform the Contract satisfactorily.
(iv) VALIDITY OF THE OFFER: Your quotation(s) should be valid for a period of forty-five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 5 of this Invitation to Quote.
7. Further information can be obtained from:
Attention: Sergiu Harea
Address: 180 Stefan cel Mare str.
Floor 13, room 1307
City: Chisinau; ZIP Code: MD-2012
Country: Republic of Moldova
Telephone: +373-22-23-25-02
Email address: merp@mecc.gov.md copy to cezar.captaciuc@gmail.com;
8. Inspections and Audits
8.1 The Supplier shall carry out all instructions of the Purchaser which comply with the applicable laws where the destination is located.
8.2 The Supplier shall permit, and shall cause its Subcontractors and consultants to permit, the Bank and/or persons appointed by the Bank to inspect the Supplier’s offices and all accounts and records relating to the performance of the Contract and the submission of the bid, and to have such accounts and records audited by auditors appointed by the Bank if requested by the Bank. The Supplier’s and its Subcontractors and consultants’ attention is drawn to Clause 6 Fraud and Corruption of the Form of Contract, Annex 1 - Bank Policy - Corrupt and Fraudulent Practices which provides, inter alia, that acts intended to materially impede the exercise of the Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the Bank’s prevailing sanctions procedures).
