Request for Quotations (RFQ) - Procurement for Goods

Date: July 9, 2024

Institution: Ministry of Education and Research of the Republic of Moldova

Project Title: Moldova Higher Education Project                         

• Project ID P167790
• Title: Procurement of Laptops with Accessories

Ref. No.: No. MD-MOED-206045-GO-RFQ

Source of financing: Financing Agreement between Republic of Moldova and International Development Association (Credit No.: 6542-MD)

To: All interested companies

Dear Supplier,

1. You are invited to submit your price quotation(s) for the supply of the following items:

Information on technical specifications and required quantities are mentioned in the quotation forms.

2. You must quote for all the items combined under this Invitation. Price quotations will be evaluated for all the items together and contract awarded to the firm offering the lowest evaluated total cost of all the items. Incomplete or partial Quotes will not be considered. Alternative quotations/options are not allowed.

3. Your price quotation in the form attached shall be submitted in electronic version, singed electronically in line with the provisions of Law no. 91 dated May 29, 2014 on electronic signature or submitted scanned signed version.

Your price quotation shall be submitted by e-mail to the following email: mhep@mec.gov.md copy cezar.captaciuc@gmail.com.  

4. The deadline for receipt of your quotation (s) by the Purchaser at the electronic address indicated above is: July 23, 2024, 16:00 (local time). Late quotations will be rejected.

5. Your quotation in English, should be accompanied by general information about the bidder (copy of registration certificate) and adequate technical documentation and catalogue(s) and other printed material or pertinent information for each item quoted, including names and addresses of firms providing service facilities in the Republic of Moldova.

6. The Bidder must present the Confirmation of registration in the List of manufacturers of products subject to extended producer responsibility regulations according to the Regulation on electrical and electronic equipment waste, approved by HG no. 212 of 07.03.2018.

7. Your quotation(s) shall be submitted as per the following instructions and in accordance with the attached Contract. The attached Terms and Conditions of Supply form an integral part of the Contract.

• PRICES: The prices shall be quoted for delivery DDP Chisinau (including installation costs at the named place of destination as per Annex 1), per INCOTERMS, 2020 excepting VAT and customs. Prices can be quoted in any Bank member country currency, but no more than three currencies.

!NOTE!: For Goods (Works, Services) imported or procured under the Moldova Higher Education Project, Credit no. 6542-MD, Value Added Tax is applied with deduction right in Moldova as per the Government Decision of the Republic of Moldova no. 246 as of April 08, 2010.

https://www.legis.md/cautare/getResults?doc_id=130442&lang=ro#

• EVALUATION OF QUOTATIONS: Quotation determined to be substantially responsive to the technical specifications will be evaluated by comparing their prices converting to Moldavian Leu based on the selling exchange rate offered by the National Bank of Moldova (as published by the bank on http://www.bnm.md) on the date specified in Paragraph 4 of this invitation to quote.

In evaluating the quotations, the Purchaser will determine for each offer the evaluated price by adjusting the price quotation by making any correction for any arithmetical errors as follows:

(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern;

(b) Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;

(c) If a Supplier refuses to accept the correction, his quotation will be rejected.

• AWARD OF CONTRACT: The award will be made to the bidder offering the lowest evaluated substantially responsive quotation that meets the required technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.

• VALIDITY OF THE OFFER: Your quotation(s) shall be valid for a period of forty-five (45) days from the deadline for receipt of quotation(s) indicated in Paragraph 3 of this Request for Quotations.

Further information can be obtained during office hours from 09:00 to 16:00 hours (Chisinau time) from:

Ministry of Education and Research of the Republic of Moldova, MHEP

Stefan cel Mare 180, 13th floor, room no. 1313,

mun. Chisinau, Republic of Moldova MD-2004

Tel/fax: 022 23-25-02; Cell: +37379968444

E-mail: mhep@mec.gov.md copy to cezar.captaciuc@gmail.com

8. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Invitation to Quote. Failure to furnish all information or documentation required by the Request for Quotations may result in the rejection of the quote.

9. A prospective bidder requiring any clarification of the Request for Quotation shall contact the Purchaser in writing at the Purchaser’s address specified in the Paragraph 6. The Purchaser will respond in writing to any request for clarification, provided that such request is received no later than two (2) calendar days prior to the deadline for receiving of quotes.

10. At any time prior to the deadline for receiving of quotes, the Purchaser may amend the Request for Quotations by issuing addendum. Any addendum issued shall be part of the Request for Quotations and shall be communicated in writing to all who received the Invitation to quote directly from the Purchaser.

11. The bidder shall bear all costs associated with the preparation and submission of its quote, and the Purchaser shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

12. At the time the Contract is awarded, the Purchaser reserves the right to increase or decrease the quantity of services, provided this does not exceed fifteen (15) percentage per item, and without any change in the unit prices or other terms and conditions of the quote and the Invitation to Quote.

13. The Purchaser reserves the right to accept or reject any quote, and to annul the bidding process and reject all quotes at any time prior to contract award, without thereby incurring any liability to bidders.

14. Procurement will be performed in accordance with:

the World Bank Procurement Regulations for Investment Project Financing (IPF) Borrowers – Procurement in IPF of Goods, Works, Non-Consulting and Consulting Services, November 2020, and with the latest Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits.

15. Inspections and Audits
    • The Supplier shall carry out all instructions of the Purchaser which comply with the applicable laws where the destination is located.
    • The Supplier shall permit, and shall cause its Subcontractors and consultants to permit, the Bank and/or persons appointed by the Bank to inspect the Supplier’s offices and all accounts and records relating to the performance of the Contract and the submission of the bid, and to have such accounts and records audited by auditors appointed by the Bank if requested by the Bank. The Supplier’s and its Subcontractors and consultants’ attention is drawn to Annex 2 Fraud and Corruption of the Form of Contract, which provides, inter alia, that acts intended to materially impede the exercise of the Bank’s inspection and audit rights constitute a prohibited practice subject to contract termination (as well as to a determination of ineligibility pursuant to the Bank’s prevailing sanctions procedures).